Microsoft Office Keyboard Shortcuts Cheat Sheet

Microsoft Office Keyboard Shortcuts Cheat Sheet

General Office Shortcuts (Work Across Word, Excel, PowerPoint, Outlook)

• Ctrl + N – Create a new document

• Ctrl + O – Open an existing document

• Ctrl + S – Save the current document

• Ctrl + P – Print the document

• Ctrl + Z – Undo last action

• Ctrl + Y – Redo last undone action

• Ctrl + X – Cut selected text or object

• Ctrl + C – Copy selected text or object

• Ctrl + V – Paste copied content

• Ctrl + A – Select all content

• Ctrl + F – Find text or items

• Ctrl + H – Find and replace text

• Ctrl + B – Bold text

• Ctrl + I – Italicize text

• Ctrl + U – Underline text

• Ctrl + Shift + V – Paste without formatting

Microsoft Word Shortcuts

• Ctrl + Shift + C – Copy formatting

• Ctrl + Shift + V – Paste formatting

• Ctrl + Enter – Insert page break

• Ctrl + Shift + > – Increase font size

• Ctrl + Shift + < – Decrease font size

• Ctrl + L – Align text left

• Ctrl + R – Align text right

• Ctrl + E – Center text

• Ctrl + J – Justify text

• Ctrl + Shift + K – Convert text to uppercase/lowercase

• F7 – Spell check and grammar check

• Shift + F3 – Cycle through uppercase, lowercase, and title case

Microsoft Excel Shortcuts

• Ctrl + Shift + L – Apply/remove filters

• Ctrl + ; – Insert current date

• Ctrl + Shift + : – Insert current time

• Ctrl + Shift + " – Copy value from cell above

• Ctrl + Shift + Plus (+) – Insert new row/column

• Ctrl + Minus (-) – Delete selected row/column

• Ctrl + Arrow Keys – Move to edge of data region

• F2 – Edit the selected cell

• Alt + = – AutoSum selected cells

• Ctrl + ` – Show/hide formulas

• Shift + Space – Select entire row

• Ctrl + Space – Select entire column

Microsoft PowerPoint Shortcuts

• Ctrl + M – Insert a new slide

• Ctrl + D – Duplicate selected slide

• F5 – Start presentation from beginning

• Shift + F5 – Start presentation from current slide

• Ctrl + Shift + G – Group objects

• Ctrl + Shift + H – Ungroup objects

• Ctrl + K – Insert hyperlink

• B – Blackout screen during a presentation

• W – Whiteout screen during a presentation

Microsoft Outlook Shortcuts

• Ctrl + R – Reply to email

• Ctrl + Shift + R – Reply all

• Ctrl + F – Forward email

• Ctrl + N – Create new email

• Ctrl + Shift + M – Create new meeting request

• Ctrl + Shift + A – Create new appointment

• Ctrl + Shift + C – Create new contact

• Alt + S – Send email

• F9 – Refresh inbox (send/receive mail)

This cheat sheet provides essential keyboard shortcuts for Microsoft Office, improving efficiency and workflow. 🚀