Microsoft Office Keyboard Shortcuts Cheat Sheet

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Microsoft Office Keyboard Shortcuts Cheat Sheet

General Office Shortcuts (Work Across Word, Excel, PowerPoint, Outlook)

  • Ctrl + N – Create a new document

  • Ctrl + O – Open an existing document

  • Ctrl + S – Save the current document

  • Ctrl + P – Print the document

  • Ctrl + Z – Undo last action

  • Ctrl + Y – Redo last undone action

  • Ctrl + X – Cut selected text or object

  • Ctrl + C – Copy selected text or object

  • Ctrl + V – Paste copied content

  • Ctrl + A – Select all content

  • Ctrl + F – Find text or items

  • Ctrl + H – Find and replace text

  • Ctrl + B – Bold text

  • Ctrl + I – Italicize text

  • Ctrl + U – Underline text

  • Ctrl + Shift + V – Paste without formatting

Microsoft Word Shortcuts

  • Ctrl + Shift + C – Copy formatting

  • Ctrl + Shift + V – Paste formatting

  • Ctrl + Enter – Insert page break

  • Ctrl + Shift + > – Increase font size

  • Ctrl + Shift + < – Decrease font size

  • Ctrl + L – Align text left

  • Ctrl + R – Align text right

  • Ctrl + E – Center text

  • Ctrl + J – Justify text

  • Ctrl + Shift + K – Convert text to uppercase/lowercase

  • F7 – Spell check and grammar check

  • Shift + F3 – Cycle through uppercase, lowercase, and title case

Microsoft Excel Shortcuts

  • Ctrl + Shift + L – Apply/remove filters

  • Ctrl + ; – Insert current date

  • Ctrl + Shift + : – Insert current time

  • Ctrl + Shift + " – Copy value from cell above

  • Ctrl + Shift + Plus (+) – Insert new row/column

  • Ctrl + Minus (-) – Delete selected row/column

  • Ctrl + Arrow Keys – Move to edge of data region

  • F2 – Edit the selected cell

  • Alt + = – AutoSum selected cells

  • Ctrl + ` – Show/hide formulas

  • Shift + Space – Select entire row

  • Ctrl + Space – Select entire column

Microsoft PowerPoint Shortcuts

  • Ctrl + M – Insert a new slide

  • Ctrl + D – Duplicate selected slide

  • F5 – Start presentation from beginning

  • Shift + F5 – Start presentation from current slide

  • Ctrl + Shift + G – Group objects

  • Ctrl + Shift + H – Ungroup objects

  • Ctrl + K – Insert hyperlink

  • B – Blackout screen during a presentation

  • W – Whiteout screen during a presentation

Microsoft Outlook Shortcuts

  • Ctrl + R – Reply to email

  • Ctrl + Shift + R – Reply all

  • Ctrl + F – Forward email

  • Ctrl + N – Create new email

  • Ctrl + Shift + M – Create new meeting request

  • Ctrl + Shift + A – Create new appointment

  • Ctrl + Shift + C – Create new contact

  • Alt + S – Send email

  • F9 – Refresh inbox (send/receive mail)

This cheat sheet provides essential keyboard shortcuts for Microsoft Office, improving efficiency and workflow. 🚀

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Microsoft Office Keyboard Shortcuts Cheat Sheet

General Office Shortcuts (Work Across Word, Excel, PowerPoint, Outlook)

  • Ctrl + N – Create a new document

  • Ctrl + O – Open an existing document

  • Ctrl + S – Save the current document

  • Ctrl + P – Print the document

  • Ctrl + Z – Undo last action

  • Ctrl + Y – Redo last undone action

  • Ctrl + X – Cut selected text or object

  • Ctrl + C – Copy selected text or object

  • Ctrl + V – Paste copied content

  • Ctrl + A – Select all content

  • Ctrl + F – Find text or items

  • Ctrl + H – Find and replace text

  • Ctrl + B – Bold text

  • Ctrl + I – Italicize text

  • Ctrl + U – Underline text

  • Ctrl + Shift + V – Paste without formatting

Microsoft Word Shortcuts

  • Ctrl + Shift + C – Copy formatting

  • Ctrl + Shift + V – Paste formatting

  • Ctrl + Enter – Insert page break

  • Ctrl + Shift + > – Increase font size

  • Ctrl + Shift + < – Decrease font size

  • Ctrl + L – Align text left

  • Ctrl + R – Align text right

  • Ctrl + E – Center text

  • Ctrl + J – Justify text

  • Ctrl + Shift + K – Convert text to uppercase/lowercase

  • F7 – Spell check and grammar check

  • Shift + F3 – Cycle through uppercase, lowercase, and title case

Microsoft Excel Shortcuts

  • Ctrl + Shift + L – Apply/remove filters

  • Ctrl + ; – Insert current date

  • Ctrl + Shift + : – Insert current time

  • Ctrl + Shift + " – Copy value from cell above

  • Ctrl + Shift + Plus (+) – Insert new row/column

  • Ctrl + Minus (-) – Delete selected row/column

  • Ctrl + Arrow Keys – Move to edge of data region

  • F2 – Edit the selected cell

  • Alt + = – AutoSum selected cells

  • Ctrl + ` – Show/hide formulas

  • Shift + Space – Select entire row

  • Ctrl + Space – Select entire column

Microsoft PowerPoint Shortcuts

  • Ctrl + M – Insert a new slide

  • Ctrl + D – Duplicate selected slide

  • F5 – Start presentation from beginning

  • Shift + F5 – Start presentation from current slide

  • Ctrl + Shift + G – Group objects

  • Ctrl + Shift + H – Ungroup objects

  • Ctrl + K – Insert hyperlink

  • B – Blackout screen during a presentation

  • W – Whiteout screen during a presentation

Microsoft Outlook Shortcuts

  • Ctrl + R – Reply to email

  • Ctrl + Shift + R – Reply all

  • Ctrl + F – Forward email

  • Ctrl + N – Create new email

  • Ctrl + Shift + M – Create new meeting request

  • Ctrl + Shift + A – Create new appointment

  • Ctrl + Shift + C – Create new contact

  • Alt + S – Send email

  • F9 – Refresh inbox (send/receive mail)

This cheat sheet provides essential keyboard shortcuts for Microsoft Office, improving efficiency and workflow. 🚀

Microsoft Office Keyboard Shortcuts Cheat Sheet

General Office Shortcuts (Work Across Word, Excel, PowerPoint, Outlook)

  • Ctrl + N – Create a new document

  • Ctrl + O – Open an existing document

  • Ctrl + S – Save the current document

  • Ctrl + P – Print the document

  • Ctrl + Z – Undo last action

  • Ctrl + Y – Redo last undone action

  • Ctrl + X – Cut selected text or object

  • Ctrl + C – Copy selected text or object

  • Ctrl + V – Paste copied content

  • Ctrl + A – Select all content

  • Ctrl + F – Find text or items

  • Ctrl + H – Find and replace text

  • Ctrl + B – Bold text

  • Ctrl + I – Italicize text

  • Ctrl + U – Underline text

  • Ctrl + Shift + V – Paste without formatting

Microsoft Word Shortcuts

  • Ctrl + Shift + C – Copy formatting

  • Ctrl + Shift + V – Paste formatting

  • Ctrl + Enter – Insert page break

  • Ctrl + Shift + > – Increase font size

  • Ctrl + Shift + < – Decrease font size

  • Ctrl + L – Align text left

  • Ctrl + R – Align text right

  • Ctrl + E – Center text

  • Ctrl + J – Justify text

  • Ctrl + Shift + K – Convert text to uppercase/lowercase

  • F7 – Spell check and grammar check

  • Shift + F3 – Cycle through uppercase, lowercase, and title case

Microsoft Excel Shortcuts

  • Ctrl + Shift + L – Apply/remove filters

  • Ctrl + ; – Insert current date

  • Ctrl + Shift + : – Insert current time

  • Ctrl + Shift + " – Copy value from cell above

  • Ctrl + Shift + Plus (+) – Insert new row/column

  • Ctrl + Minus (-) – Delete selected row/column

  • Ctrl + Arrow Keys – Move to edge of data region

  • F2 – Edit the selected cell

  • Alt + = – AutoSum selected cells

  • Ctrl + ` – Show/hide formulas

  • Shift + Space – Select entire row

  • Ctrl + Space – Select entire column

Microsoft PowerPoint Shortcuts

  • Ctrl + M – Insert a new slide

  • Ctrl + D – Duplicate selected slide

  • F5 – Start presentation from beginning

  • Shift + F5 – Start presentation from current slide

  • Ctrl + Shift + G – Group objects

  • Ctrl + Shift + H – Ungroup objects

  • Ctrl + K – Insert hyperlink

  • B – Blackout screen during a presentation

  • W – Whiteout screen during a presentation

Microsoft Outlook Shortcuts

  • Ctrl + R – Reply to email

  • Ctrl + Shift + R – Reply all

  • Ctrl + F – Forward email

  • Ctrl + N – Create new email

  • Ctrl + Shift + M – Create new meeting request

  • Ctrl + Shift + A – Create new appointment

  • Ctrl + Shift + C – Create new contact

  • Alt + S – Send email

  • F9 – Refresh inbox (send/receive mail)

This cheat sheet provides essential keyboard shortcuts for Microsoft Office, improving efficiency and workflow. 🚀